When considering access control in the modern workplace, all stakeholders expect solutions that combine convenience with other priorities, including security. Owners, managers, tenants, and employees seek to capitalize on digital solutions that offer cross-platform functionality, allowing for customized access tailored to the needs and preferences of each group. One important innovation capitalizes on the fact that most people use smartphones to offer mobile solutions in place of keycards, providing secure, intelligent access. This includes technologies that integrate with iOS® and Android™ operating systems.
Smartphones: The New Key to the Workplace
Rather than relying on plastic cards or physical keys at entryways, mobile access creates permissions that are delivered directly to the users’ smartphones. The Datawatch solution takes it a step further, integrating with Apple Wallet for iOS users and Google Wallet for Android users. Employees can scan their device at a secure checkpoint without having to fumble for a physical key or search for an app. The solution gives each employee instant, customized, and authenticated access to all authorized areas of the workplace. This solution minimizes the risk of lost, stolen, or duplicated physical credentials.
Streamlined Onboarding and Effortless Transitions
New employees require significant resources during the onboarding process, and any solution that minimizes the time and effort is a benefit to both the new employee and those charged with the onboarding process. Digital access credentials grant new employees instant access, eliminating the need to wait for a physical card or key. Transitioning employees – whether it’s an increase in responsibility and access or a termination – can have their access modified or revoked with just a tap, ensuring only authorized individuals can enter sensitive areas. This agility is invaluable for companies experiencing rapid growth, seasonal staffing changes, or evolving security needs.
Real-Time Data: Security and Insight
Mobile access solutions don’t merely control access. The digital solution generates critical data of use to building owners, managers, and tenants. In the event of an emergency, knowing who is inside the building is crucial for safety and coordination. The system enables instant roll-call functionality, letting management respond swiftly and accurately when every second counts. Building operators can analyze access patterns to optimize staffing levels, enhance cleaning schedules, and identify underutilized spaces. For commercial landlords and property managers, this means the ability to adjust HVAC and lighting systems based on real occupancy, leading to significant cost savings and improved sustainability. In addition, employers have a secondary monitoring capability to confirm the time spent onsite by their employees.
The insights can also be leveraged to improve security protocols, track compliance with regulatory requirements, and even suggest workplace design solutions. For example, identifying bottlenecks at entry points can spark infrastructure improvements, while monitoring after-hours access can reveal opportunities for enhanced guard services or automated alerts.
From a tenant perspective, the transparency offered by access data fosters trust and accountability. Tenants can receive personalized reports outlining their space usage and even automate processes such as conference room reservations or equipment checkout.
Mobile Access is a critical component of any access control system in a commercial building. To learn more about how Datawatch’s comprehensive solutions integrate mobile solutions and offer customized access and security resources that benefit all stakeholders, contact us today.